The same can be said about Notion, the (self-proclaimed) all-purpose productivity app. Bonus if this is possible even when combined with another search variable. This view helps teams keep an eye on the big picture, dynamically update progress, keep an eye on parallel work streams, adjust scope, and … Using Notion templates, you can build a perfect travel plan, subscription tracker, finance manager, and more. The back of a Notion Kanban card can contain anything, including another Kanban card, a calendar, or a video. It’s a common workspace for your team to collaborate, share notes and manage projects together.With a clean Kanban board interface, it simplifies the process of creating, storing and collaborating over detailed project documents. 3 Ways to Use Notion as a Product Manager. RRP $11.95. Emails are instant, and you can arrange alerts by push notifications to users of the mobile app too. Convas is a feedback page for your company. Voraussetzungen. Your taxonomy is whatever you want it to be, with no internal system to learn or abide by. Gather all your feedback in one place, understand your customers and build the right products. Are you also a small team? It’s been just four years since Notion arrived on the scene, and the software has already made waves in the industry. Notion will let you embed audio too. At Convas we are a very small team and everyone is involved in everything at some level. It is dubbed as the all-in-one workspace where teams can plan, collaborate, write, and get their work organized. Other players embed truly and play inside the page. This article will mostly talk about the Workspace, that is where all project management happens. Here you can add images from your computer or another source, like Drive; use a link; or select an image from Unsplash, a free stock image service. Convas is a B2B SaaS company. To-do lists and Kanbans can be nested inside anything, including each other, to track tasks as granularly as you need. Media content can be shared through Notion the same way as anything else, though it can’t be turned into a page the way Notion blocks can be. Tell me how you work at your company and let us know what you think about this article. The Most Important Turning Points in Microsoft’s History, The 7 Chrome Flags You Should Enable (And 2 You Shouldn’t), The 9 Hidden Chrome Settings You Should Change Right Now. It's the all-in-one workspace for you and your team Try it for free. There’s a key at the top, and each card has attributes and a status associated with it. When it’s sent, Notion will alert the person any way you’ve set it up to alert them. For our previous projects and when we first started Convas, we used Asana for project and task management. You can do this directly from the block menu. We have a single database for all our tasks, this is the Workspace. Also Read: Notion vs Airtable – Which Modular Productivity App Should You Use. By Khe Hy, Kate Andlund. Notion 2.0.11 Englisch: Mit Notion bekommen Sie ein kostenloses Notiz-Tool auf den Desktop, das nicht nur Notizen, sondern auch Datenbanken, Kalender und Projektboards beherrscht. Product Notion was built with two key pillars: 1) Flexibility & 2) Real use cases - No fluff. Daraus resultiert die Notwendigkeit, diese … At the end of each week we have a short retrospective and look at completed tasks before setting the status to "Archived", and then the tasks are removed from the board. More on how we do this below. On the back of that card, we can drop the tasks list. The board should only contain work that is in progress or flagged as up next. However, I find the tool to be too inflexible. Quickly add tasks to the Inbox, manage your day or week with the Today and Next 7 Days views, add sub-tasks and recurring tasks, and even run huge projects with Trello-style board views. If you have cross-functional teams or team members that are not involved in everything, I highly suggest that you look at clubhouse.io. Notion restricts usage with its free plan and features with its entry-level personal plan. Having everything in one tool where we can easily link between pages and information makes it perfect for us at this stage. I use Notion to manage all my work projects. Notion is the only project management software that connects your notes, projects, and wiki in one tool. And you can embed videos, from Vimeo, Youtube, and other streaming sites. Video Overview. Asana allows you to add as many templates as you wish on a single project. I’m a huge fan of Notion. Notion will let you create a simple to-do list as a block inside any other page or database. These types of software allow you to keep track of tasks to be completed, share assets, and take notes from your latest Skype or Zoom meeting. This is our Notion product management set up for Convas. Any number of people can work together in real time on the same document or database—there’s no upper limit. Notion creates and uses real databases, not just spreadsheets with the content actually stored elsewhere. Stay in control without messy spreadsheets, emails and Slack notifications. When we should start working on a task we simply set the status Next Up and it will show up on our roadmap Board. I can assign the whole blog post to someone by going back to the content calendar and finding them in the Assign menu: What if the person doing the editing isn’t the same person as the writer? Notice, however, that we use the "Company", "Product" and "Customers" structure for the knowledge management part of Notion as well. Get This Template for Free Suppose you’re assigning a blog post to someone. This makes it much easier to take a quick glance at a view and understand what is going on and what is prioritized. Then you can choose from over 50 types of block: A page is the Notion equivalent of a document. After knowledge management, Notion is most commonly used to streamline project management. Here is our Notion project management template if you want to give it a try! Your customers can share, discuss and upvote feedback in one organized place. You can set these up as blocks inside an existing page, or as pages in their own right. Eine Berufsausbildung zum Produktmanager existiert nicht. Notion provides you the ability to build your own task management system based on how you work. It’s a Kanban within a Kanban, letting me track the key stages of this specific deliverable broken down into tasks I can shuffle along the board as I complete. Google Sheets is a great tool to build and share your roadmap with your team. The categories are mostly self-explanatory, customer's tasks could, for example, be writing this article or responding to customers on our feedback page at feedback.convas.io. Looking for a Google Sheets template to manage your product roadmap? For example, we will create a task "Write blog post for product roadmap" in our workspace and in that task, we write the description, have discussions, and all subtasks to that task. Of course, one of Notion’s best features is that it’s very versatile. When doing the actual work, we like to visualize the work in a board view. But what is Notion? Additionally, you can modify and nest all these elements. Write powerful, clean and maintainable JavaScript. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. Get in touch at emil@convas.io or find me at twitter @emilbryggare. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. Notion is built on blocks. Curious about Notion project management? The Personal plan is restricted to a single individual while the Free plan is limited to 5MB of file uploads and 1,000 blocks. Type your comment, and use the @ symbol to identify who you want to address it to. The frontend is the backend, from this perspective. Produktmanagement ist in Unternehmen eine Funktion, die sich mit der Planung, Steuerung und Kontrolle von Produkten und/oder Dienstleistungen während des Produktlebenszyklus von der Marktreife bis hin zum Ausscheiden aus dem Markt befasst. The smaller the team, the more valuable this is. Luckily, project management tools exist to keep everything organized and running smoothly. Then, projects can be viewed on contextual dashboards, filtered by time, topic, team and other criteria. Public template available here. We plan the work for the different categories using the Product, Customers, or Company views. Each item in your database is its own page, any block can become a page, and you can nest link to pages inside any document. Notion lets you add or create rich content including embedded content, code and easily linked or uploaded images, videos, and more. Tasks are sorted by priority, but we can choose and pick what freely from this list as we have already defined that these are important now. Im Zuge der Digitalisierung entstehen zunehmend auch Schnittstellen zur IT. I have probably tried most task- and project management tools on the market. No credit card required • Cancel any time. Auch konkrete Bachelor-Studiengänge werden nur vereinzelt und … More on why we decided to switch from Asana to Notion below. There’s no Linux app. The standard freemium models restrict either features or usage. We already used Notion for knowledge management, so we decided to try if we can get rid of yet another tool and consolidate project management and task management in Notion. When deciding what to do next and what is most important, we find it very helpful to be able to plan and think about a category in isolation, with the ability to see an overview and prioritize across all categories. You can schedule when the comment is sent. Build better products and customer relationships. For instance, the project management tools can be found in the block and page menus wherever you are in Notion. Spotify’s web player doesn’t work and Google Play Music embeds a link to the player, not the player itself. In the roadmap or board view we do all the work, and prioritize tasks with status "Next Up". Google’s G Suite or Microsoft’s Office 365, The 10 Best Translation Extensions for Chrome, How to Manage Your Chrome Extensions (And Your Team’s). Subscribe to our blog to get an email when we post new content. These are the 12 SaaS tools that we started using on a free plan and that we're still using today. As we work in a very small team, it helps us focus and not neglect any category. Notion’s addition of the Timeline View is a big step up for teams who use (or want to use) Notion as their primary project management software. You can add or customize any property through the “Add a property menu” or via the dropdown at the side of each property. If you are a much bigger team, the advice in this article will probably not make sense for you. Notion also has task list templates, in the Design and Support menus. I am a productivity nerd so how we organize ourselves is important to me. Notion can be used for product roadmaps, engineering documents, HR onboarding, catalog designs, sales CRM, and marketing. High-output Project Management in Notion. Notion Features. The back of the card now looks like this: Click on Task List and it takes me to a separate page where there’s a task list for the specific tasks associated with this card. Notion is a popular productivity application that aims to unify your company’s work processes. This could also be done from the Backlog view which is used as an overview across the different categories. We divide our work, and tasks, into three categories. You’ll find roadmapping templates in the Design, Engineering, and Product Management sections of the Page menu. Teammates’ avatars appear next to any blocks they’re editing or working on. Go to “Download” and select your OS. The possibilities are endless here. Notion is one of the most popular software choices of many project management teams. The basic layout is a Kanban board, optimized for product management projects. Assigning tasks is as simple as altering the other properties associated with a card. Click the + button in the Workspace menu to add a new page. Share: Free JavaScript Book! There’s a dropdown menu attached to each block that lets you turn it into any other kind of block, add a new block underneath it, or turn it into a page. comes equipped with a wide range of project management tools that let you assign and track tasks, create calendars and Kanban charts, and roadmap projects across disciplines and organization sizes. Clubhouse looks great and is something that we will likely change to as the team grows, but it just feels too heavy for us at this stage. You can use it as a way to research new ways to layout your content or to discover great ways to create really nice processes for team. It’s not a collection of different apps the way Google’s G Suite or Microsoft’s Office 365 are. These components and systems can be used individually, or in collaboration with others. And for the Notion team, here is our wish list: 🎁. We’re using the Design task list. With a bit of work, Notion can be a capable task management app – and this template does the heavy lifting for you. History. The Web Clipper, also free, is in reality a Chrome extension that functions as a portal to all of Notion: every screenshot in this post was taken using only a browser. Web. Even a basic overview of how Notion’s features work isn’t much use if you don’t know how Notion works. ClickUp offers a killer feature called Dashboard. And remember, a task is a Notion page and this is where Notion really shines with its flexibility. You can also upload your own audio and Notion will create a generic player inside the page to play your track. It is a great tool for text-related tasks and is supremely helpful in organizing product related thoughts, documents, and data. The new page menu gives you the option to choose a template, start a blank page without a template, or begin by creating one of Notion’s five types of database: If you don’t see the template you need there’s a full template gallery and a community page dedicated to third-party Notion templates. Notion can be your ultimate workspace to organize the information and work of your teams. ; View more templates available to clone. Instead, it’s a single highly modifiable application that can replace many of the tools we’re used to using and integrating, from a simple-but-functional CRM to a web clipper and note-taking tool that takes first place, ahead of Evernote. To give you a bit of background, I've been in product for a while now, from PM to Chief Product Officer. If you’re using Notion for project management the best choice is to use the $8/mo Team plan ($10/mo if you pay monthly). You can embed from Spotify, Soundcloud, and other streaming services. Quite appealing to large IT companies as well as bootstrapped startups or SOHO setups. A block is simply a lump of content, and Notion doesn’t care what kind. See how. Notice, however, that we use the "Company", "Product" and "Customers" structure for the knowledge management part of Notion as well. Wikis; Project management; Notes; Document management; Team collaboration; Notion Target Market. That’s because Notion creates a true database of the data you input and upload, not just a surface-level representation of one. Use inline comments, mentions, and lists within tasks. If Notion is free to download, what is its pricing like? Including quarterly independent security audits and SAML SSO. Here I’ve added a task list, a blank Kanban board inside the card itself, a dummy calendar embedded as a page and a Youtube video (this one) embedded in the card. This can avoid using multiple apps because tool-switching can reduce the ability to focus as we tend to search for project resources across multiple places. It’s Notion’s Kanban tool, with a different set of properties. It’s up to the user on how he wants to utilize the software. In the "By People"-view you can see tasks assigned to people in your organization and in the archive view you can see all your archived tasks sorted by date. But you can also access readymade templates in Notion for project management elements. However, for thinking about the big picture and planning, we found it much easier to get an overview and prioritize the backlog in a list view. You can also duplicate pages easily, meaning templating cards complete with content creation, editing and publication checklists, for instance, works just as well in Notion as in Trello. Many IT corporations together with Twitter, Spotify, Google, and Salesforce are encouraging workers to get issues finished from While Trello follows tried and tested Kanban method to move blocks as the project goes ahead. Few Notion workspaces effectively accommodate all four of these needs: Scheduling; Dependencies; Recurrences ; Prioritization; Bulletproof Task Management integrates these needs within a streamlined, sophisticated system that’s manageable for every user. Notion is a powerful note-taking app (similar to Evernote) and a collaborative tool that helps teams organize their work and documents. May 12, 2019. Notion is both easy to use and versatile. ; Learn how to copy a Notion template here. The project management tools you’re used to using—Kanban boards, calendars, roadmaps, task lists—are all available with a single click inside Notion. Check out the video below, and grab the Notion template for yourself here. This works well for us since, and contrary to what is otherwise recommended, we make our tasks as big as possible. This article will mostly talk about the Workspace, that is where all project management happens. You can embed or link one page inside another with a click. Features. Drag and drop sorting shared across database views. Tell us how you work! Work at home is the norm lately. Like most tools it has its own language; unlike most tools, that language is both unusually intuitive and unusually non-restrictive. Notion gives you the tools you need to manage a project of any size and complexity, regardless of the project goal. However, if you already have much of your life in Notion and want to add your projects and tasks in there as well, this could be a good way to do it. Notion has a desktop app for Windows and Mac which you can download for free. These features make Notion a serious competitor to Kanban-centric tools like Trello; in particular, Notion is better at nesting subtasks and tying together tools for collaboration, content creation, and embedding. Product Wiki is all about product timeline and management. If we have discussions in a page, we want to be able to find that page or discussion by searching. Its a product manager's best friend. Notion Labs Inc, a … Asana's interface is super polished and a joy to use. Notion gives you barebones project management tools—calendars, Kanban, to-do lists, and collaboration tools—straight out of the box. Notion and Evernote both allow you to manage your collaborative projects easily – but which one is better? If you like Notion templates, we have also made a Notion template for tracking feature requests. Having a task management system that you can completely customize to fit your needs and the way you work is the ideal task management solution. There are a ton of great task/project management tools out there, and most are better than Notion for that. Collaborating is one of Notion’s greatest strengths. With unique blocks ranging from embedded tables, databases, calendars and kanban boards, it’s easy to fire up a task manager, finance tracker, or personal wiki. Comments should be searchable. January 13, 2021. iOS and Android apps are available but can’t be downloaded directly; instead you have to message Notion who then send you a link. Notion is an application that provides components such as databases, kanban boards, wikis, calendars and reminders. You can assign that specific task separately, just the same way you assign the main card: The writer will still be shown as the assignee for the whole card, but more people can be added to the master card by simply clicking “Assign.”. Brad Feld originally inspired us about this with his post The Three Machines. Its unique combination of features allows you to view each project with its associated tasks, resources, notes, meetings and other useful information.